How to Write a Resignation Letter With Samples (2021 Updated)

Alright, you’re all set to move on to your next era in your career. We’ll help you to learn how to write a resignation letter with good examples. You will find many examples of resignation letters and resign letter templates for free.

As you’re ready to quit your current job, it’s very important to write a resignation letter. This will formalize your departure from the current job.

You’ll learn more here that what is resignation letter and purpose of it.

We have listed the best step-by-step resignation letter format and sample resign letter to use.

Step: 1

What are the Basics when writing a Resignation Letter?

You do not need to apply any sugarcoat and big creativity in the beginning of your resignation letter. Must mention the position you’re resigning from and the date of resignation.

You might have given the reason for your resignation to your boss for leaving. So you do need to mention the resignation reason in the relieving letter.

Keep your resignation letter very simple and fine.

Example of Resignation Basics

Dear (mention your Boss’s Name),

I would request you to accept this letter as my formal notification that I am resigning from my service as (your posting title) with (your company name).

My last day will be (mention your later working day – generally 2 weeks from the date of resignation).

Step: 2

The next important step in submitting your resignation is, you must thank your current employer for the opportunity. Also you need to mention some memorable key things you have experienced and learned on your job.

In case you’re thrilled to be quitting your job, still you need to say thanks to your employer.

This will help you to have a reference for your future. Leaving a good note with the current employment will leave a good and positive impression about you.

Resignation Example for Thank You

Thank you very much for the best opportunity to work with this organization in this position for the past (how many years you worked in this role); I have really enjoyed and appreciated the opportunities which I had to (mention your favorite job roles and responsibilities).

I have really learned (mention something you’ve learned in this job role) which will help throughout my career.

Step: 3

The Hand-Off – Resignation

Now, mention your willingness to help out with the transition. There is no need to go into big detail and also never promise about anything which you cannot deliver.

Make sure that you mention a few lines that you will ensure a gentle wrap-up of duties will tell that you’re still in the matters until the last day.

Resign Sample Stating your Responsibilities

During my last 2 weeks, I’ll do everything positive to wrap-up my responsibilities, duties and will teach other team members. Please advise me if anything else I can do during my transition.

I wish this organization continued great success, and I hope to keep in touch in the future.

Sincerely,

(Your Name)

Step 4:

Resignation Letter Example

Alright, now you put all the information together and see how your resign letter looks in the end.

We’ve given below resignation letter format for you.

Sample of Resignation Letter

Dear Mr. Sam Nav,

I would request you to accept this letter as my formal notification that I’m resigning from my service as (IT Infrastructure Engineer) with Money Tells Limited. My last working day will be Tuesday, January 6.

Thank you very much for the best opportunity to work with this organization in this position for the past 10 years as IT Infrastructure Engineer. I have really enjoyed and appreciated the opportunities which I had to grow our technical team and pipeline and be a part of great product creations. I have really learned all kinds of IT related technology stuff which will help throughout my career.

During my last 2 weeks, I’ll do everything effectively to wrap-up my responsibilities, duties and will teach other team members. Please let me know in-advance if anything else I would do during this time.

I wish this company continued great success, and I hope to keep in touch in the future.

Sincerely,

SaranSaro

You may feel free to adjust your resignation letter based on your organization culture. Now you can submit your resignation letter via the procedure at your company.

Yes, you may need to sit in the depths of HR until the last minute. You need to ensure two things during the final stage of your resignation.

Submitting your resign letter based on your current organization culture will help you like,

Your former boss but he/she may be your future reference and will read it and be impressed.

Also, you may decide to come back to your current organization. So it’s a very good idea that the last thing on file would be a great and professional written letter of your resignation.

Enjoy quitting!

You can learn more about simple resignation / relieving letter tips below.

How to Write a Resignation Letter (Examples + Templates)

You’ll read more about resignation writing along with the examples and templates.

Before dive into the topic, let’s know what are basics of a resignation letter as stated below.

What is a Resignation Letter?

A resignation is an act of leaving your current services. A Simple resignation letter let’s know or express your intention to leave your current company.

Purpose of a Resignation Letter

It’s a professional thing to write a resignation letter to your boss or company. You may be working at any firm, but you must give a resignation letter when you leave.

Your your leaving letter and documents are polite and straight forward. So your manager will help you to get close to all the formalities for your departure.

Having a good relationship with your current employment may welcome you back when returning to the company for top designation.

There are many openings for IT jobs in and people are looking for good resignation to leave their current jobs.

How Should I Submit my Resignation Letter?

Have a personal or private meeting with your boss or manager. Share your future plans followed by a formal resignation letter to make it official.

Ensure that your departure is known by all your co-workers, stakeholder, managers, supervisors, boss and your HR also.

Take initiative and inform all respective departments about your resignation.

1. What should be included in a resignation letter.

2. What not to be mentioned in the letter.

3. Best time to give your resignation letter.

4. Best Resignation Templates.

5. Resignation Letter Samples.

6. Basic Resignation Letters.

7. Example resignation letters with a reason.

8. Email Resignation.

1. What are the mandatory things in a Resignation Letter?

It’s very important to write a resignation letter professionally and gracefully. The contents should be polite in order to get an acceptance letter. Let’s learn what to be added in the resignation letter.

What is Your Intent to Resign?

Give sufficient notice period to your employer. Start writing a resignation letter and be prepared well to go ahead to submit your resignation letter.

Make sure that your resignation letter should start with the fact that why are you resigning from the current job.

Last Day of your Employment:

A resignation letter must the details of the last day to be worked and other work related details. Mentioning your last day at your workplace is more important for you and your employer.

Say Thank You:

Keep in your mind that you should have smooth relieving from the current job. To have a graceful and positive exit from your current employment, say Thanks to them.

Your resignation letter should often thank the employer for the opportunities they provided. Also don’t forget to mention the experience gained from the company.

You should mention that you enjoyed working in this job.

Inform your assistance with the Transition:

Your resignation letter may offer to help with the transition. You may state in the resignation letter that you’ll provide support in terms of training and recruiting for a replacement.

This may tend to lead to a good relationship with the employer. You and your employer can easily leave the situation towards closure with mutual respect.

Your Contact Information:

Mentioning your personal contact details in the resignation letter. It is very easy for the company to get in touch with you for any matters.

2. What not to be mentioned in your Resignation letter

Do not complain about your current organization. A resignation letter is not a place to file a complaint about the company.

Don’t criticize the co-workers or the employer in the letter.

Just stick with the facts simply.

3. Good Time to Give your Resignation Letter to Your Employer

Based on your employment agreement, give prior notice while sending out your resignation. The notice period may vary from company to company.

If you’d like to inform your boss personally that you’re resigning your job, have a print copy to give.

People who are working in remote jobs can send their job resignation through email.

4. Resignation Letter Template

Writing your resignation letter in a perfect template is a very important factor.

Below the best resignation template to write your resignation letter for any job

5. Resignation Letter Samples

You may check the best resignation samples on the internet to get a perfect idea for your resignation letter.

You may check resignation letters samples in naukri like, general resignation letters, simple resignation letter. Also you can check resignation via email, resignation letter with reason for leaving.

6. Basics need for Resignation Letters

You can state any appropriate reasons explained below to write a resignation letter. You can write your resignation letter for any circumstances, but make sure you mention the reason.

Two Weeks’ Notice Period
Basic
Formal
New Job
Simple Resignation Letter
Email Resignation with reason
Personal Reasons for Resignation

We’ll read more below about what are contents to be added in the resignation letter.

How to Build a Resignation Letter?

Make sure that your resignation letter has all below information.

1. Resignation Letter Date

Write the date when you submit your resignation letter on the top left line above the address.

2, Address

Write your company name on the first line, followed by the door number, street, city and ZIP code.

3. Addressee

Generally the addressee is your manager. If needed, you can mention your department, team or entire company.

4. Resignation Declaration

You should make your sentence clear in the beginning that you’re resigning your current job.

5. Date of Departure

You must mention your departure date clearly in the letter. This will help your manager to plan for a replacement.

6. Reasons for leaving your current job (Optional)

Here, you many mention your reason for your departure from this company. Most acceptable reasons for resignation is, health problems, spending more with family, relocation, career growth and change and etc,.

7. Thank You Section

Ensure to end your resignation letter by thinking about your manager and employer. Express your gratitude and acknowledge the offer they gave you.

8. Signature

If you are submitting a hard copy of the resignation letter, don’t forget to sin above your typed name.

Resignation Letters Tips

Below are the various tips you can write in your resignation letter effectively.

Keep your resignation letter positively:

Your reason may be anything to quit your job, but the resignation letter tone should be positive.

Mention the good terms and maintain your professional network, never use your resignation letter to vent frustration.

Deliver your resignation in person:

Try to deliver your resignation in person to your superior or manager. If you handover the resignation letter hard-copy then make sure that you have written the date on the top of the letter.

If you send an email for your resignation then ensure that your email subject is very clear about the resignation like (Resignation – Your Name).

Keep it brief:

If you’re leaving your firm for any sensitive reason and willing to provide more details or option details; then just mention the statement of resignation last day in the firm and the statement such as “I wish the company great success in future”.

Plan for a quick departure:

In a few situations, your employer may ask you to leave the company on the day you submit the resignation.

But the new job does not begin for some days, if so, you will not get paid for those days. If this is the scenario, then you need to think many times before you give your resignation.