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All the best for your new job or starting business!
Now, you’re ready to quit your current job, it’s very important to write a resignation letter in order to formalize your departure from the current job. You’ll learn more here that what is resignation letter and what is the purpose to write it.
This article contents all about a resignation letter.
What is a Resignation Letter? How to Write a Resignation Letter?
A resignation is an act of leaving your current services. A Simple resignation letter lets know or express your intention to leave your current company.
Why should you write or send a resignation letter to the employer?
It’s a professional thing to write a resignation letter to your boss or company. You may be working at any firm, but you must give a resignation letter when you leave from it.
If your resignation letter and documents are polite and straight forward, you manager will help you to get close all the formalities for your departure.
Having good relationship with your current employment may welcome back you when return to the company for top designation.
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How Should I Submit my Resignation Letter?
Have a personal or private meeting your boss or manager. Share your future plans followed by a formal resignation letter to make it official.
Ensure that your departure is known by all your co-workers, stakeholder, managers, supervisors, boss and your HR also. Take initiative and inform all respective departments about your resignation.
1. What should be included in a resignation letter
2. What not to be mentioned in the letter
3. Best time to give your resignation letter
4. Best Resignation Templates
5. Resignation Letter Samples
6. Basic Resignation Letters
7. Example resignation letters with a reason
8. Email Resignation
1. What are the mandatory things in a Resignation Letter?
It’s very important to write a resignation letter professionally and gracefully. The contents should be polite in order to get an acceptance letter. Let’s learn what to be added in the resignation letter.
What is Your Intent to Resign?
Give sufficient notice period to your employer. Start writing a resignation letter and be prepared well to go ahead to submit your resignation letter. Make sure that your resignation letter should start with the fact that why are you resigning from the current job.
Last Day of your Employment:
A resignation letter must the details of last day to be worked and other work related details. Mentioning your last day at your work place is more important for you and your employer.
Say Thank You:
Keep in your mind that you should have smooth relieving from the current job. To have a graceful and positive exit from your current employment, say Thanks to them. Your resignation letter should often thank the employer for the opportunities they provided. Also don’t forget to mention the experience gained from the company. You should mention that you enjoyed worked in this job.
Inform your assistance with the Transition:
Your resignation letter may offer to help with the transition. You may state in the resignation letter that you’ll provide support in terms of training and recruiting for a replacement.
This may tend to lead good relationship with the employer. You and your employer can easily leave the situation towards closure with mutual respect.
Your Contact Information:
Mentioned your personal contact details in the resign letter is very easy to the company to get in touch with your for any matters.
2. What not to be mentioned in your Resignation letter
Do not complain your current organization. A resignation letter is not a place to file a complaint about the company. Don’t criticize the co-workers or the employer in the letter.
Just stick with the facts simply.
3. Good Time to Give your Resignation Letter to Your Employer
Based on your employment agreement, give prior notice while send out your resignation. The notice period may vary to company to company.
If you’d like to inform your boss personally that you’re resigning your job, have a print copy to give.
People who are working in remote jobs can send their job resignation through email.
4. Resignation Letter Template
Writing your resignation letter in a perfect template is very important factor.
Below the best resignation template to write your resignation letter for any job
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5. Resignation Letter Samples
You may check best resignation samples on internet to get a perfect idea for your resignation letter.
You may check resignation letters like, general resignation letters, simple resignation letter, resignation via email, resignation letter with reason for leaving.
6. Basic Resignation Letters
You can state any appropriate reasons explained below to write a resignation letter. You can write your resignation letter for any circumstances, but make sure you mention the reason.
- Two Weeks’ Notice Period
- New Job
- Simple Resignation Letter
- Email Resignation with reason
- Personal Reasons for Resignation
We’ll read more below about what are contents to be added in the resignation letter.
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How to Build a Resignation Letter?
Make sure that your resignation letter has all below information.
1. Resignation Letter Date
Write the date when you submit your resignation letter on the top left line above the address.
Write your company name on the first line, followed by the door number, street, city and ZIP code.
Generally the addressee is your manager. If needed, you can mention your department, team or entire company.
4. Resignation Declaration
You should make your sentence clear in the beginning that you’re resigning your current job.
5. Date of Departure
You must mention your departure date clearly in the letter. This will help your manager to plan for a replacement.
6. Reasons for leaving your current job (Optional)
Here, you many mention your reason for your departure from this company. Most acceptable reasons for resignation is, health problems, spending more with family, relocation, career growth and change and etc.
7. Thank You Section
Ensure to end your resignation letter by thinking your manager and employer. Express your grateful and acknowledge the offer they gave you.
If you are submitting hard copy of resignation letter, don’t forget to sin above your typed name.
A simple resignation letter is a functional document which can be used for all kind of exit situations.
Be prepared for all kind of situations and tailor your resignation letter to match the situations accordingly.